Resources for treasurers
Here you'll find the documents and resources to support treasurers or volunteers responsible for the financial activity of their Parkinson's UK local group.
Local finance guide
This guide covers the policies and procedures local groups need to follow to make sure Parkinson's UK meets the legal requirements of the Charity Commission, Office of the Scottish Charity Regulator, accounting standards, Company Law and HM Revenue & Customs.
These policies and procedures will also enable local groups to meet the Parkinson's UK Local Group Rules (PDF, 3.3MB).
It replaces the Treasurers Guide and has been revised to include the latest information.
Combined cashbook and reports 2018
This electronic cashbook template includes a treasurer's report and bank reconciliation. The report updates automatically when you enter data into the cash sheets. It can be printed off to update your group and should be verified by one other group member.
Annual financial return forms (sample)
A sample of the declaration form and forms 1-3 for your reference. These forms should not be used and are for information only.
We will send out forms unique to your group each November.
Asset register template
This template can be used by your group to keep a record of all equipment or physical assets owned by the group.
This template may assist the budgeting and planning process.
Cashbook, bank reconciliation
If you keep a cashbook by hand please use this template to reconcile your bank and cashbook.
If you keep a cashbook by hand these A3 cash sheet templates will help you record income and expenditure under the same headings as the Annual Financial Return. These can be ordered from our distributors via the Local group order form (Excel, 90KB).
Cash tally sheet template
This template is really helpful when you are counting cash from events or collections.
Expenses claim form template
Fed up of receiving expenses claims on the back of an envelope? This template can be used instead. Hand it out to volunteers who want to claim expenses from your group, then you will have good clear documentation to support expense claims.
Gift Aid declaration
This is the standard Gift Aid declaration for the charity. If a donor wishes us to claim Gift Aid on their donation, ask them to fill in this form.
You can also order donation envelopes from our distributors (these have Gift Aid declarations on them) via the Local group order form (Excel, 90KB).
Gift Aid submission form
Please always complete this form and attach to any Gift Aid claims sent to head office by your group.
We provide sponsorship forms in line with regulations for us to claim Gift Aid. Please send an email to [email protected] to request your forms.
Petty cashbook template
If your group holds petty cash, keeping a copy of this (with the cash) may help you keep track of any movements, as all payments should be recorded on the template.
Cover note for sending funds to UK office
Whenever you are sending funds to UK office, either to be held on behalf of your group or when making a transfer to support centrally funded programmes, please complete a copy of this form and send it in along with a cheque for the total.
This will help ensure the money is recorded as being from your group and that it goes to the correct place.
Account signatories' guidance sheet
It is important that all signatories are aware of their duties and responsibilities. Please distribute this sheet to all signatories on your group's bank account.
If you have any questions about the guide, forms or templates please get in touch with our Group Network Finance team on 020 7932 1324 or [email protected]